As a security officer your job is to act as a deterrent to crime by your presence.
You are in a position to observe any suspicious activity and report on the incident. Report writing is an essential element of communication between the client and security officer. The client relies on well written and neatly presented documents. These documents reflect the professionalism brought to the client by your company.
Reasons for field note:
- To help to remember details
- To help find out what happened
- A pocket sized notebook with thin, lined, filler paper.
- Two writing instruments, including one pencil.
- Ask, “Who, what, when, where why and how?”
- Let one question lead to the next
- Ask as many questions as you can think of.
Write down all of the basic information:
- Names, addresses, race, sex, hair color, eye color, approximate height, weight and age, clothing description, vehicle description, year, make, model, color and license plate number.
- Note the time of day and what happened
- Remember that you are creating a record of what happened.
- Use your notebook for your notes. Use plenty of room to write your notes.
- Write as neatly and clearly as possible.
- Number your pages.
- Put the same information in the same place each time.
- Be concise. Be accurate. Be complete. Be specific.
- File your notes so that you can find them later.