Faculty Guide

Faculty & Instructor Documentation

Teach your courses, take attendance, enter marks and talk to your students — all from the staff portal.

Instructor Access

Getting set up, and where you work

Instructor accounts are created by the school.

If you have not received yours, contact the School Director's office. Your role decides which records you see — students and applicants do not see these screens.

Sign in

Sign in at /auth/login with your instructor account. Staff land on the staff portal automatically; you can also go straight to /school-tools.

Work from the staff portal

/school-tools opens on a dashboard, and every record type you need is listed beside it — courses, enrolments, gradebook, attendance, messages. There are no separate modules to open first.

Find your students

Course Enrollments lists who is enrolled on each course, and Registrations who is booked onto each session. Open a record to reach that student's history.

Core Faculty Workflows

Day-to-day teaching tasks

📝

Enter Marks

Open Gradebook and add an entry for each student against the piece of work. Final Grades holds the result for the course. Students see their marks in their own portal as soon as they are saved.

✅

Take Attendance

Open Attendance, pick the course and date, and record each student as present or absent. Attendance for a live class is captured automatically — see Live Class Attendance.

📅

Run a Live Class

/school-tools/live lists your scheduled classes and starts one. Students join the same room from their own portal, and who attended is recorded for you.

📚

Course Details

Open Courses for the course you teach — its description, credits and the programs it belongs to. A course can sit in more than one program.

📊

Check Progress

Student Activity shows what each student has actually done — lessons opened, quizzes taken, time spent. Use it before a student falls behind rather than after.

💬

Message a Student

Messages carries conversations between staff and students, and the student sees them in their own portal. There is no need to go outside the system to reach someone.

🎓

Certificates

Certificates shows what has been awarded and to whom. Anyone can check one is genuine at /verify/certificate — no account needed, which is the point of it.

🔐

If Something Is Missing

What you can reach follows your role. If a record type you need is not listed, ask the registrar or the School Director to adjust your roles rather than working around it.

Interested in Teaching at ESA?

We are always looking for qualified subject matter experts to join our instructor team.

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