School Administrator Documentation
Manage students, programs, courses, enrollments, billing and settings from the staff portal.
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Sign in at /auth/login with your staff account. Staff land on the staff portal automatically; you can also go straight to /school-tools.
Work from the staff portal
/school-tools opens on a dashboard — students, certificates issued, open applications, active enrollments, academic holds, action items, unread messages — and every record type you need is listed beside it. There are no separate modules to find.
Use the admin console for the rest
/admin reaches every record type on the site, including ones the staff portal does not list, plus roles, site settings and pages. Use it when what you need is not on /school-tools.
Review Applications
Open Admissions in the staff portal. Review each application and set its status. The applicant is notified when the status changes.
Manage Programs
Open Programs. A program groups the courses that make up a qualification, and carries its type, regulator and licence or credential. Active programs appear in the public Program Catalog.
Manage Courses
Open Courses for the individual courses students take — details, credits and assessment. A course can belong to more than one program.
Process Enrollments
Enrollments puts an admitted student into a program; Course Enrollments shows the individual courses that follow from it. Registrations covers course sessions.
Live Classes
/school-tools/live lists scheduled live classes and lets an instructor start one. Live Class Attendance records who attended.
Tuition & Billing
Tuition holds payments and Billing the invoices behind them. Students see and pay their own from the student portal. An unpaid balance can raise an Academic Hold.
Grades & Certificates
Gradebook holds marks, Certificates what has been awarded, and Student Activity what each student has done. Any list exports for bulk reporting.
Roles & Permissions
/admin/roles assigns roles — Registrar, Admissions Officer, Instructor, Advisor, Academics User, School Director — which decide what each person can reach.
School Settings
Site Settings in /admin holds the institution-wide defaults: name and branding, academic terms, and the theme every page, portal and email is drawn in.
Website & Pages
/portal/pages edits the public pages and their navigation. Changes are live as soon as they are published.
Need system-level access?
Contact the ESA technical team for role assignments, configuration, or infrastructure support.
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