Emerald Shield Academy (ESA) is committed to protecting the privacy and personal data of its students, faculty, staff, applicants, and other members of the community. This Privacy Policy outlines the types of personal information we collect, how we use it, how we protect it, and your rights regarding that information.
By using our website or enrolling in our courses, you agree to the terms outlined in this policy.
ESA collects personal information directly from individuals and through automated means when they engage with us. This information may include:
When you apply to ESA, you may be asked to provide:
Full name, date of birth, and contact information
Mailing address and phone number
Academic history, standardized test scores, and prior transcripts
Government-issued identification
Upon enrollment, we may collect:
Social Security Number or national ID (as required by law)
Immunization and health records (for applicable programs)
Financial aid documents and payment information
Emergency contact details
Residency and citizenship status
Throughout your enrollment, we may collect:
Grades, attendance, course progress, and academic performance
Participation in student activities and campus services
Disciplinary records or appeals (if applicable)
Internship, licensing, or certification documentation
When you access ESA’s website or digital platforms, we automatically collect:
IP address, device type, and browser information
Referring URLs, pages viewed, and time spent on site
Cookies and other tracking data for service improvement and analytics
ESA uses personal information for legitimate educational, administrative, and legal purposes, including to:
Process applications and manage admissions
Deliver academic programs, track progress, and issue certifications
Provide student support services, including financial aid and advising
Maintain academic, health, and legal compliance records
Communicate important updates, deadlines, and institutional news
Improve educational offerings, platform usability, and student experience
Respond to emergency situations or safety concerns
Comply with federal, state, and local regulations
ESA does not sell or share your personal information for commercial gain. We may disclose your information to third parties only when:
Required by law, such as to comply with a subpoena or governmental investigation
Necessary for academic operations, such as transferring transcripts, confirming enrollment, or providing credentials
Authorized by you, including sharing with employers, professional bodies, or scholarship programs
In connection with third-party service providers, including payment processors, learning platforms, or cloud-based systems that support ESA functions under strict data privacy agreements
Examples of recipients include:
Government agencies (e.g., U.S. Department of Education, state boards)
Accrediting and regulatory bodies
Financial aid providers and student loan servicers
Other educational institutions, if you transfer or apply elsewhere
Healthcare providers or emergency responders (in cases of health or safety threats)
ESA takes the security and confidentiality of your information seriously. We implement physical, administrative, and technological safeguards to protect against unauthorized access or disclosure.
These measures include:
Secure servers and encrypted communication for sensitive transactions
Access control policies limiting data access to authorized personnel only
Ongoing staff training on data privacy and FERPA compliance
Regular audits and system monitoring to detect and prevent breaches
Despite these measures, no system can be guaranteed 100% secure. ESA encourages users to protect their passwords and report suspicious activity immediately.
ESA recognizes your rights regarding your personal information. You have the right to:
Access the personal data we hold about you
Request corrections to inaccurate or outdated information
Request deletion, subject to legal and academic recordkeeping requirements
Limit use of your personal data for optional communications
Withdraw consent where applicable, such as for marketing outreach
Opt-out of cookies or tracking through your browser settings
To exercise these rights, please email us at support@emeraldshield.org.
Our website uses cookies and similar technologies to enhance your browsing experience and gather analytics. Cookies help us:
Recognize repeat visitors
Understand how users interact with our content
Improve site performance and navigation
You may disable cookies in your browser settings; however, some site features may not function properly as a result.
We retain your information for as long as necessary to:
Fulfill the purposes for which it was collected
Meet legal or regulatory retention requirements
Support academic integrity and recordkeeping
If your relationship with ESA ends, your data may still be stored securely for archiving, alumni services, or accreditation purposes unless you request deletion (where allowable).
ESA may update this Privacy Policy periodically to reflect institutional or legal changes. When updates are made, we will:
Post the revised policy on our website
Update the “Effective Date” at the top of this document
Provide notice through email or the website, where appropriate
We encourage you to review this page regularly for updates.
If you have questions or concerns regarding this Privacy Policy or your personal data, please contact us:
Emerald Shield Academy (ESA)
📧 support@emeraldshield.org
🌐 https://emeraldshield.org
📍 Based in Texas, United States
For additional terms related to your relationship with ESA, including user responsibilities, course access, and legal disclaimers, please review our Terms and Conditions.
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By placing an order with Emerald Shield Academy, you agree to be bound by all rules and policies set forth by the Academy. These Terms and Conditions constitute a binding agreement between you and Emerald Shield Academy, governed by the laws of the State of Texas. Completion of your order signifies your acceptance of these terms.