Registrar’s Office
Academic Records, Enrollment Services, Graduation Processing, and Institutional Policy Administration
Welcome to the Registrar’s Office of Emerald Shield Academy
The Registrar’s Office at Emerald Shield Academy plays a central role in ensuring the integrity, accuracy, and security of academic records. Under the leadership of Sadie E. Luttrell, our Registrar, the office serves students, faculty, alumni, and external institutions with comprehensive academic documentation and administrative support.
From enrollment and course registration to graduation certification and transcript issuance, the Registrar’s Office functions as the official custodian of academic records. We are committed to excellence, transparency, and service-driven support throughout every stage of a student’s academic journey.
Mission and Commitment
The mission of the Registrar’s Office is to uphold the academic integrity of Emerald Shield Academy through precise record-keeping, adherence to institutional policies, and compliance with educational regulations. We strive to provide timely, accurate, and secure services that support academic excellence and student success.
Our office is committed to confidentiality, compliance with FERPA and other privacy laws, and continuous improvement in academic administrative practices.
Registrar’s Office Leadership
Sadie E. Luttrell – Registrar
Sadie E. Luttrell serves as the Registrar of Emerald Shield Academy, overseeing student records, academic policy enforcement, graduation verification, and transcript issuance. She ensures that all academic records are maintained with accuracy, confidentiality, and institutional compliance.
Geraldine M.B. Guerra-Watson – Admissions Officer
Geraldine M.B. Guerra-Watson serves as the Admissions Officer and works closely with the Registrar’s Office to ensure smooth onboarding of new students. She guides applicants through the admissions process and ensures enrollment records are properly coordinated with academic systems.
Core Registrar Services
Student Enrollment & Registration
Processing official enrollment documentation, course registration records, and academic program tracking.
Academic Records Management
Secure storage, auditing, and maintenance of transcripts, grades, attendance, and academic standing records.
Graduation & Certification
Verification of graduation eligibility, issuance of diplomas, and academic certifications.
Enrollment Verification
Official enrollment verification for employers, institutions, scholarships, and licensing agencies.
Academic Policies and Institutional Compliance
The Registrar’s Office is responsible for implementing and enforcing academic policies approved by Emerald Shield Academy leadership. These policies govern enrollment, grading standards, academic progress, graduation requirements, and academic integrity.
The office works in coordination with faculty, administration, and accreditation bodies to ensure institutional compliance with federal, state, and institutional regulations. Policy updates are communicated to students and faculty in a timely manner.
Student Privacy and FERPA Compliance
Emerald Shield Academy adheres to the Family Educational Rights and Privacy Act (FERPA) and all applicable privacy regulations. The Registrar’s Office ensures that student records are confidential and accessible only to authorized individuals.
Students have the right to inspect and review their educational records, request corrections, and control the disclosure of personally identifiable information, except where permitted by law.
Records Retention and Archival Services
The Registrar’s Office maintains academic records in secure digital and archival systems. Records retention policies ensure that transcripts and academic documentation are preserved in accordance with institutional and regulatory requirements.
Alumni records are preserved for long-term retrieval, supporting graduates with verification and documentation requests throughout their professional careers.
Transcript and Verification Requests
Students and alumni may request official or unofficial transcripts through the designated student portal or Registrar’s Office request channels. Verification letters are available for employers, institutions, scholarship organizations, and licensing agencies.
Requests are processed in accordance with institutional timelines and identity verification procedures to ensure privacy and accuracy.
How to Request Registrar Services
Step 1: Submit a Request
Submit a formal request through the student portal or official communication channels.
Step 2: Identity Verification
Identity verification ensures the security and confidentiality of academic records.
Step 3: Processing
Requests are processed based on institutional timelines and academic policies.
Step 4: Delivery
Documents are delivered electronically or physically depending on request specifications.
Contact the Registrar’s Office
The Registrar’s Office is available to assist students, faculty, and alumni with academic records, enrollment verification, and policy inquiries.
Office Location: Virtual Office
Phone: (201) 803-8740
Email: registrar@emeraldshield.edu
Live Chat: Chat with the Registrar’s Office
Academic Records and Student Support You Can Trust
The Registrar’s Office is your trusted partner in academic documentation, policy guidance, and institutional compliance.
Contact the Registrar